How to maintain the inventory Account:

To maintain the inventory account first click on the "Maintain Menu" then click on "Inventory Items"

when click on inventory items then this window will appear as follow:

In this window write the
 Item ID
 Description
Item class

Item ID:
It include the Item ID  that are 20 characters of the new inventory item that code is 2100 not use code *.? . 

Description:
we can enter the 30 characters for the description for the sales or Purchase account

Item class:

Item class:In which include what type of Inventory is include. when any class is chose then no other can change.

1. Stock Item Class:

it include the
Average cost
Vendor
Low stock points
in the companies we proffered to use the stock item class.

2:  Non- Stock:
in this class include the
Inventory , Quantity
, Price
Description
 and we can assigned the Cost of good General ledger account to the Non stock items its no affected by the "costing method".

3: Master stock items:

It is not include the inventory but include all thew information about items.

4: Sub stock Items:

It include the sub-stock parts that are generate from the Master stock items.

Tabs:
Inventory items include the

• General
• Custom Fields
• History tabs

1: General Tab:
when click on General tab then this window will appear as:

It include the information of

1. Description
2. Price level
3. Last unit cost
4. Costing method
5. Item type
6. location
7. Weight
8. General ledger sales account
9. General ledger inventory account
10. Quantity hand
11.  Quantity available Quantity Stock
12. Record quantity
13. Minimum stock
14. Vendor ID.
15. Beginning Balances.

1. Description:

The description contain  a 160 alphabets only. The description include the Sales or Purchases.Sales include the sales inventories, sales receipts and invoices, sales order and quotes. while purchase include the Purchase orders purchase quantity. purchase invoices etc.  

   2. Price level:

For choosing the price level first click on the Arrow then this window will appear as:

then click on arrow then this window will appear and select the price level 1 or 2 or etc. for example we select the price level 2 that is 1000.

 3. Last unit cost:
In this tab we write the last cost of units that are purchase or sales.for example we write the last unit cost is 10 as under show.

   

4. Costing method:
In which we chose the method for the purchase or sales of goods .We can only choose one method.The methods are
LIFO
FIFO
AVERAGE UNITS
SPECIFIC UNITS

For example we choose the method of FIFO it means goods are sold on the rate of first in first out as shows below in window:

5. General ledger sales account:
it include the Sales account information that show as:

 6 . General ledger inventory account:
It include the inventory items that are sales or purchases.

 
7 . Quantity hand:
It include the items that current have in stock.

 8 . Vendor ID:
In which include the vendor ID that to whom received the payments.

 
 9 . Minimum stock:
It means record the Minimum stock that the company have all time for sales.for example company have minimum stock of 200.

  
 10 . Record quantity:
It included all the record of last to currents years of sales ,purchases ,inventory in hand , minimum inventory etc.For example last year sales are 1000000 unit .

2. Custom Fields :
When we click on Custom Field tab then this window will appear as:

It include the information of
Alternative vendor
Substitution
Special notes

3 .History Tab:
when we click on history tab then this window will appear as:

It include the information of all the past inventories that are used in every month of 2009, 2010 etc which include.

• Unit sold
• Unit receives
• Sales
• costs