How to Maintain a vendor Account:

First of all we click on “maintain Tab” then click on “vendor account” then this window will appear as follow:

then select the vendor account and this window will appear as :

Header Tab:

In this option we enter Two things.
 Account ID

It include all the information about Account ID  of Vendor example 100, 120 etc

 For the new Vendor ID enter upto 20 alphabets. For the already Vendors, you can look the the all the Vendors that you want to see information about Vendors  . Numbers sort before letters, and capital letters sort before non-capital letters.we can not use the *,or + etc in the code. It is very important to use the consistently codes.

Example of  consistently coding is:

UCP 100 Johar Town

Name:

It include all the" Name of Vendor"  as "ABC"

customer name consists on 39 alphabets .

General tab:

click the General tab in the Maintain Vendor window then a window will appear in which include Complete information of Vendor that is

Vendor

Contact  (ABC)

Account Number (100)

Address------------

Purchase Defaults tab:

For the Purchases transactions default for each Vendor record,then select the Purchase  Defaults tab in this window then we can change this information as required.

When click on the  Purchase default  tab then this window will appear which include the information of vendor as Purchase Rep, Purchase Account etc

Custom Fields:

For recording the information about Vendor  then select the Custom Field Tab .then this window will appear as following:

In this window include the information of Vendor  as

1- Office Manager

2- Account Rep.

3- Special Note

History tab

to Watch the selected Vendor's current history, select the History tab , When entering a new Vendor, we can enter information on that type of  tab; once we save the Vendor record, this tab is for Watch only.

it include the information of 

Last date of invoice

last invoice amount

Last payment date

Last payment amount   

How to add default information of Vendor:

First of all click on the “Maintain menu”  then put the cursor on “Default information” then  this window will appear as :

After appear this window then click on “Vendor”. When we click on Vendor than this window will appear as following:



This window shows a lot of information about Vendor on Tab that include the

1.     Payment Terms

2.     Account Aging

3.     Custom Fields

4.    1099 Setting

1: Payment Terms:

When click on the Payment Terms then a window will appear as:

It includes different subheads as :

   i.            C.O.D

      ii.            Prepaid

    iii.            Due in number of days

   iv.            Due on day of next month                 

     v.            Due at end of month

   vi.            Net due days in

 vii.            Discount in

 viii.            Discount %

    ix.            Credit limit

    i.            C.O.D

It means Cash on Delivery when purchase goods on the spot cash, when click on this option then others options are not worked.

     ii.            Prepaid:

It means give the payment in advance for purchase of goods and services, Then there is no additional option or terms to enter.

  iii.            Due in number of days :

It means that pay the invoice  due within as 30 days only.

  iv.            Due on day of next month:

It means that pay the invoice to vendor for a specific day of month.

Example:  invoice pay for a 12 march of every month.

    v.            Due at end of month:

It means that all invoices are pay at end of the month.

Example:

For the month  of august invoice receives at 31 August.
   vi.            Net due days in:
In this write the number of days that yet due.

2.     Account Aging:
It includes what type of payment pay  on date
Invoice  date
Due date

On Invoice date:

It means all payments are give at the date of invoice.

On Due date:

It means all payments are give on the due date.

And also give the different categories as:
                           Number of days             column Heading
First column           30                                 0-30

Second column      60                                 31-60

third column           90                                 61-90

Fourth  column                                           Above 90 days

that shows as:

3.     Custom Fields:

When click on the Custom field button then this window will appear as:

It include he information of

Field Labels

1-Office Manager

2-Account Rep

3-Special Notes

4: 1099 Setting:

when we click on Setting then this window will appear as:

It include he information of 

• General Ledger Account ID.
• General Ledger Account Description.
• 1099 Settings.

General Ledger Account ID:
It include the ID of vendor such as 100,600 etc.

General Ledger Account Description:
It include the Description of vendors such as Cash, Account payable etc.

1099 Settings.

in setting box 7 shows the miscellaneous income/payments that the vendor paid.

that shows as :